Email Backup - How to Set up an IMAP Account as an Email Account

Email Backup


Retrospect 15 for Windows and Mac are certified to back up and migrate most major email services that support IMAP. Follow these step-by-step instructions for configuring Retrospect.


Configuration

Retrospect needs the following pieces of information to access your email account:

  • Email Addressyour_email_address@example.com

  • User Nameyour full name (for display purposes only)

  • Passwordyour email password

  • IMAP Serveryour service’s IMAP server name (see your service’s mail setup information for details)

  • IMAP Port993 (Mac only, Windows always set to 993)

On Windows, select "Email Accounts" under "Volumes" and click "Properties" to add an email account.

Email add account win

On Mac, select the plus button under "Sources" and then "Email" to add an email account.

Email add account mac

If you receive "error 8256", please check your email address and password.

If you receive "error 8252", please check your IMAP server and port.


Adding Email Account to Backup Script

Adding an email account to a backup script is the same as any other source. Launch the Mac Backup Assistant or Windows Backup Wizard and select the email account as a source. If you use the advanced mode, the email accounts are listed along with the other sources.

Email add email win

Email add email mac


Performance

Below are performance metrics for gauging how long your email operations will take. Keep in mind that they vary greatly by the email service’s responsiveness.

  • Scanning: For scanning, Retrospect downloads successive sets of email headers. We have seen Retrospect scan 150 emails per second for 100,000 emails on a Gmail account, taking 10 minutes. We have also seen instances where scan is as slow as 10 emails per second.

  • Backup: For backup, Retrospect downloads each email in serial. In testing, we have seen a backup of 30,000 emails with 3 GB of data take 2.5 hours, averaging 3 Mbps. However, similar to scanning variance, we have seen backups that were far slower.


Last Update: March 6, 2018